Community Room

Who Can Use the Room
The Community Room is available for public gatherings of a civic, cultural, educational or recreational nature.

Meetings for the commercial benefit of private individuals or organizations, whether or not fees are charged or goods or services are sold, are expressly prohibited.

Scheduling of Community Room usage is subject to the following priority order:

Library and, for their regular meetings:
The Roseland Woman's Club;
The Borough of Roseland;
Established Roseland organizations;
Established organization with geographic jurisdiction larger than and inclusive of Roseland; and
Other non-profit organizations.

Meetings in excess of one per month per each organization will be granted at the discretion of the Director or the Board of Trustees, based upon availability.

A group must give adequate notice when canceling a meeting (72 hours if weather is not the reason).  Failure to do so may jeopardize future bookings.
FEES for cancelled meetings are not refundable.

Children's and youth groups may use the Community Room, provided they are supervised by one or more of the organization's  adult leaders who assume responsibility.

Cost
The charge for the use of the Community Room which is payable in advance is as follows:

FEE PER 3 HOUR PERIOD
additional time will be pro-rated
Roseland non-profit $ 0
Borough of Roseland   $ 0  
Non-Resident non-profit $75.00

The Community Room can only be used during assigned time.  One half-hour will be allowed before and after the meeting for setup and clean up.  The room must be left in the same condition as found at the beginning of the meeting.   Chairs and tables must be returned to their original arrangement.

Taping or in any way attaching signs, posters or other materials to the walls is expressly prohibited.
Groups may not store any items at the Library.
At the time of application, a copy of the Community Room regulations will be given to the applicant's authorized representative who must sign an agreement that the organization will abide by the regulations.
Application for the use of the Community Room  shall be made in writing on forms supplied by the Library, and must be approved by the Director and/or  the Board of Trustees.  This form must be returned to the Library at least 48 hours before each meeting.  The fee, if any, is payable in advance.  A certificate of insurance may be required from the applicant.
The organization using the room agrees that it will pay for all damages to any property of the Library resulting directly or indirectly from the conduct of anyone present at the meeting.  The signer of the application will be responsible for the condition of the Community Room when the group leaves. 
Neither the name nor the address of the Library may be used as the official address or headquarters of an organization.

Curfew
No meetings, function or activity shall continue past 11PM.
Alcoholic beverages, smoking and all illegal activities are expressly prohibited.

Maximum Occupancy
Maximum capacity for the Community Room is 90.
Materials such as brochures, which are distributed at the meeting, must carry the name of the organization sponsoring the meeting.  The Library neither endorses nor sponsors gatherings other than those which are official Library programs.
Organizations who fail to abide by these regulations will be denied further use of the room.
Library sponsored programs are exempt from these regulations. 
The Board reserves the right to amend these regulations at any time, and to limit the number and frequency of public meetings.
Organizations holding meetings after regular library hours must make arrangements to pick up and return the library key.  Organizations who fail to pick up the key AUTOMATICALLY FORFEIT THEIR OPPORTUNITY to hold their meeting at the Library.

Parking
Carpooling is encouraged as parking is limited.
The New Jersey State Library, membership organizations of the A.L.A, N.J.L.A, or the New Jersey Library Network may use the facilities on a no-fee basis provided two staff members/trustees have the option to attend the program without charge.
If the main Library is closed (after normal hours), exit from the Community Room is to be through the front door only, as all other doors are secured by alarm systems.