Core Duties

OFFICE OF THE MUNICIPAL CLERK CORE DUTIES [N.J.S.A. 40A:9-13]

1. SECRETARY OF THE MUNICIPAL CORPORATION
   1. Custodian of the municipal seal.
   2. Maintain custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation.
   3. Attest to the signatures of municipal officers and officials.
   4. Maintain receipt of service of legal documents.
2. SECRETARY TO THE GOVERNING BODY 
   1. Prepare agenda for annual Reorganization Meeting of the Governing Body
   2. Maintain and keep new members of Governing Body aware of Rules of Order for conducting meetings
   3. Prepare meeting agenda at the discretion of the Governing Body, be present at all meetings of the Governing Body
   4. Keep an official record of the proceedings of every meeting, retain the original copies of all minutes, ordinances and resolutions
   5. Process, record, file and, when necessary, advertise ordinances, resolutions and the municipal budget
   6. Administer and record oaths of office
   7. Maintain custody of all official records not specifically handled by other departments.
   8. Act as liaison to the public and correspondent on behalf of the Governing Body.
3. ELECTIONS
   1. Chief Administrative Officer of all elections held in the municipality 
   2. Certify vacancies at a local level
   3. Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
   4. Exercise quasi-judicial authority in determining the validity of petitions.
   5. Suggest polling places
   6. Maintain receipt of election results
   7. Certify to the County Clerk persons elected to partisan county committee offices in each election district.
   8. Chief Registrar Of Voters in the municipality
4. ADMINISTRATIVE OFFICER with responsibilities as follows: 
   1. Acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal officer
   2. Issue assessment search certificates
   3. Conduct business with other municipal departments as directed by the Governing Body.
   4. Serve as information officer to the public and to the media.
   5. Purchase equipment and supplies when required.
   6. Maintain personnel records when required.
   7. Certify to the municipality's Bond Counsel as to the proper advertising, filing of Supplemental Debt Statement and that no protests have been filed with the municipality as to the adoption of bond ordinances.
5. RECORDS COORDINATOR AND MANAGER responsible for implementing local archives and records retention programs as mandated.
6. OTHER DUTIES that may be imposed by state statutes and regulations or municipal ordinances or regulations.